CCC Home --> Meetings --> Minutes --> Followup to meeting of October 15, 1998

Followup to C.C.C. meeting of October 15, 1998

Dear CCC members,

I discussed this with John and we felt it appropriate to send out this followup to the minutes for last Thursday's (Oct. 15) meeting. It simply details the items that the group decided should be voted on by the entire CCC.

The issues covered were:

0. AITB representative to CCC
1. CCC structure
2. AITB representative

Following are the recommendations of CCC members present at Thursday's meeting. Please respond to kitch@seas.ucla.edu with a yes/no vote for each of the items below.

1. Extend an invitation to Marsha Smith to attend future regular CCC meetings. Marsha would not be a CCC member but would attend as the AITB representative.

2. The CCC will formally adopt its current practice of rotating the location and host of its monthly meetings among CCC members.

3. A coordinator/convener was selected for the purpose of facilitating the activities of the CCC. The coordinator would be responsible for convening and coordinating CCC activities and working groups, facilitating the flow of information between CCC members, providing a point-of-contact for other campus groups, web site maintenance, vote taking/processing, fall back person for CCC members on campus groups, etc.

It was decided that the coordinator would not have any responsibility for making decisions on the behalf of the CCC or for appointing members to campus committees/groups.

A co-coordinator was selected to assist the coordinator with these activities and to act as coordinator/convener in the absence of the coordinator.

John DeGolyer was selected as coordinator/convener. Greg Kitch was selected as co-coordinator.

4. The term of the coordinator and co-coordinator will be one year without renewal and will rotate among CCC members.

5. Although not required, it is recommended that the coordinator and co-coordinator not serve on any other campus committee such as AITB, ITPG, etc. during their term.

6. It was recommended that CCC members currently on campus committees/planning groups be asked to formally establish their membership on that committee as a representative of the CCC where appropriate. It would generally be considered appropriate if the individual was asked to serve on that committee to deal with broader campus issues and interests and not specifically represent the interests of their own academic unit.

7. Future requests for involvement on campus groups to CCC members would be directed to the CCC coordinator and placed before the entire CCC for selection.

8. Appointments to campus committees/groups should be limited to one or two committees for each member in order to provide access to these groups for as many CCC members as possible.

9. Jason Frand is recommended as the CCC representative to the AITB with the request that he consider allowing the CCC to appoint another CCC member to his current post on the ITPG.

We would appreciate a response from all CCC members as soon as possible so that we can make the above recommendations official or seek alternatives.

Thanks.

Greg Kitch

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